SPONSOR GUIDE
The seven-phase project process
Every community project moves through seven phases: Initiation, Design, Approval, Tender, Mobilisation, Construction and Operation. At each phase you, the sponsor, prepare the work; Project Earth makes the review and approval decisions that move a project forward. Nothing advances automatically.
In Development
01 · Project Initiation Phase
Sponsor responsibilityRecord the project idea: name, community, location, type and estimated value. PE Seed Funding is available by application during initiation.
Project Earth decisionProject Earth considers seed-funding applications.
To progressA complete preliminary proposal ready for design work.
02 · Project Design Phase
Sponsor responsibilityDevelop the full proposal and design with your community: every section, checklist item and supporting document.
Project Earth decisionStaff may give guidance; no approval decision yet.
To progressDesign complete and submitted for Project Earth approval.
03 · Project Approval Phase
Sponsor responsibilityWait for the approval decision and answer any questions. The proposal is locked while Staff review it.
Project Earth decisionStaff approve, request changes or decline. This decision is reserved for Project Earth.
To progressA recorded Project Earth approval. Progression beyond approval is paused until the PE Design Funding Gateway rules are defined.
04 · Project Tender Phase
Sponsor responsibilitySupport tender preparation for the works.
Project Earth decisionProject Earth manages tendering.
To progressThe PE Design Funding Gateway, including Funding Round 01 — Design targets, satisfied. Gateway rules are not yet active.
05 · Project Mobilisation Phase
Sponsor responsibilityPrepare to mobilise people, materials and site access.
Project Earth decisionProject Earth verifies readiness.
To progressThe PE Construction Funding Gateway, including Funding Round 02 — Construction targets, satisfied. Gateway rules are not yet active.
06 · Project Construction Phase
Sponsor responsibilityCarry out the works with your community and report progress.
Project Earth decisionProject Earth monitors construction.
To progressConstruction evidence accepted by Project Earth. Not yet active.
07 · Project Operation Phase
Sponsor responsibilityHand over, operate and report on the completed project.
Project Earth decisionProject Earth reviews completion and operation. Operations support funding is a separate stream.
To progressThe PE Operations Funding Gateway satisfied. Gateway rules are not yet active.
Read the Sponsor Knowledge Centre for the full workflow, gateway diagrams and sponsor responsibilities.
Funding gateways
Funding gateways are separate from project phases. Each gateway has its own conditions, including funding targets, which must be satisfied before the relevant project progression.
PE Seed Funding — by applicationProject Initiation — Available by application during project initiation.In Development
G01 — Project Initiation GatewayProject Initiation — Permits progression to Funding Round 01 — Design, subject to applicable funding requirements.In Development
G02 — Design Funding GatewayProject Design — Funding Round 01 — Design threshold must be achieved, with an authorised gateway decision.In Development
Funding Round 01 — DesignProject Design funding — Funding round for design work, with checkpoints G02a, G02b and G02c.In Development
G03 — Construction Funding GatewayProject Tender — Funding Round 02 — Construction threshold must be achieved, with an authorised gateway decision.In Development
Funding Round 02 — ConstructionProject Construction funding — Funding round for construction work, with checkpoints G03a, G03b and G03c.In Development
G04 — Operations GatewayProject Operation — Funding Round 03 — Operation threshold must be achieved, with an authorised gateway decision.In Development
Funding Round 03 — OperationProject Operation funding — Funding round for operation. Not every project generates revenue.In Development
Operations support fundingProject Operation — A separate funding stream for operation.In Development