Glossary

A particular document, request or contribution has passed the relevant acceptance step. Check what was accepted: this does not by itself approve a whole project or gateway.

A record of actions and changes you are allowed to see. Keeping a record does not mean the action was approved.

An account role with access to certain protected settings and records. This role does not automatically give financial or project approval powers.

The recorded assignment of a project to a regional Project Manager. It does not approve the project or its funding. Awaiting regional allocation means no current PM has been assigned.

Permission from a government or public body to do certain project work. The rules depend on the place and the project.

Drawings and plans that have passed the required design review. This does not mean all government permissions have been granted.

Australian dollars, the main reporting currency used on the pilot. Records may also keep their original currency.

Waiting for a named action, information or decision. For example, awaiting review means the review has not been completed.

People or communities expected to benefit from the project.

A list of the amounts of materials and work needed to help price building work.

Bill of Quantities.

A possible broken rule or safety concern recorded for authorised Staff review. A flag is not proof that someone did something wrong.

A written list of what a project needs to do, who it will help and what it should achieve. It can be updated as plans develop.

An agreement saying what the builder and the person ordering the work must do.

A timetable showing the order and planned dates of building tasks.

An explanation of the community need, the proposed project, who it will help and why it is worth doing.

Confirmation from a qualified person or public body that certain work or documents meet the required rules.

A registered Sponsor invited by the project owner to view or help with one project. Access begins only after acceptance and can be revoked.

Checking and testing a finished building or system before it is used.

A community agreeing to a proposal or decision after being consulted. The agreement is recorded. It is different from government permission.

Talking with people affected by a project to understand their needs, views and concerns.

Recorded support from the community for a project. Support may need to be checked again when plans change.

Document recording completion or compliance of specified work where issued under the relevant project and local arrangements.

Giving permission for a stated use, such as showing selected details in public. Public-profile or recognition permission can be withdrawn. Different uses have separate choices.

Detailed drawings and written instructions used to guide building work.

A plan explaining how building work will be done, including the order of tasks, people, equipment and limits.

Planned sequence and timing of construction tasks, milestones and, where applicable, invoice dates.

An arrangement for a specialist to give advice or services, such as engineering or design.

Extra money set aside for unexpected project costs. The proposed cost model includes a 15% project contingency, subject to approval. This is not a live fund or a promise of extra money.

The drawings, instructions and terms that form part of a work agreement.

Person or organisation engaged to perform construction or other contracted project work.

A forecast of what a project will cost. It becomes more detailed as the plans develop.

A piece of work or a document a project needs to complete. For example, a site photo or cost estimate may be a deliverable.

Made-up sample content used to show how Project Earth works. It is not a real project, donation or approval.

A reviewer accepting the design. Government permission is a separate check unless clearly stated otherwise.

Graphic and tabulated design information defining the proposed project.

Observations from design review or operation used to improve the project or inform future work.

A more detailed design based on the early plans, with the main technical parts worked out.

The Project Earth website and its tools for recording projects, sharing information and communicating. Some services are still planned.

The identifying code given to a project document. It stays with the document through later versions.

A list of project documents, with their references, versions and recorded status.

A person or organisation that gives, or intends to give, money or resources to a project. Real donations are not accepted on this pilot.

Preparatory physical work undertaken before the principal construction activities, where authorised.

A collaborator who can make permitted changes to one project and prepare documents for review. Editor access does not grant Staff or financial approval powers, ownership or control of other people’s access.

Technical design undertaken by appropriate engineering specialists.

Documents, photos or records that help show what happened or support a request or review. Sending evidence does not prove it is correct or grant approval.

Funding round prefix (F01–F03).

First Project Earth funding round, intended to meet project design and related professional costs. Funding transactions are planned, not active.

Second funding round, intended to support construction-related delivery costs. Funding transactions are planned, not active.

Third funding round, intended to support the transition into operation. Funding transactions are planned, not active.

Keeping track of budgets, payment requests, decisions and financial records. The pilot has preparation and review tools, but live payments are not enabled.

A person who joins the Founding Community to help start Project Earth. This does not make them a legal founder, director or officer. For example, they may offer design or legal help.

PDF updates from the Founder, listed on the About page. Readers can choose a separate journal subscription. Automatic email announcements are planned, not active.

People helping start Project Earth through time, skills or proposed founding donations. Joining does not grant Staff authority. Donation collection is not active.

A person who gives money to help start Project Earth. Planned: founding donations are not currently accepted. Joining or making a pledge does not make someone a confirmed founding donor.

A checkpoint where an authorised reviewer checks the requirements before the next step. It is not a funding round and does not prove money has been received.

A period when money is raised for a set of project costs. Starting a round, reaching its target and approving a gateway are separate events. Live fundraising payments are planned, not active on the pilot.

A funding target is the amount a project or funding round aims to raise. A threshold is the funding level required for a later decision. Neither is proof of money received.

Money that has actually been paid and recorded as received. A promise, target or sample amount is not money received. The pilot does not accept real payments.

Main gateway prefix (G01–G04); lower-case suffixes identify intermediate checkpoints.

Main gateway reviewing initial sponsor verification, community need, preliminary endorsement, project concept, outline plan and marketing pack before design fundraising begins.

Intermediate checkpoints covering preparation and endorsement of initiation materials. These are not additional main gateways.

Main gateway assessing design funding and the required project brief, concept, consultant needs, updated endorsement and outline plan before design and approval work proceeds.

Intermediate design and approval checkpoints addressing schematic design and consultants; developed design and engineering; and approvals, delivery methodology and marketing updates.

Main gateway assessing construction funding, developed design, engineering, approvals, endorsement, delivery methodology, tenderers and relevant operational modelling.

Intermediate checkpoints addressing tender and contract documentation; construction documentation and planning; and mobilisation, construction, commissioning and handover.

Final main gateway assessing operations funding and completion, handover, commissioning and occupation requirements.

A decision recorded by someone with permission to make it, allowing or refusing the next step. Accepting a document does not approve a gateway. Pilot examples do not authorise real work.

A project that starts with a community need, with local people helping shape the response.

Passing the completed project, its records and responsibility for running it to the intended person or organisation.

A check of a specific identity, record or claim. Read the stated review result to see what was checked. Identity review is separate from Sponsor approval, project access and gateway approval; it does not grant those powers.

Goods, equipment, services or time given instead of money.

An agreement with an insurer that may cover certain losses under stated terms. Proposed cover is not proof a project is insured; actual cover and limits must be confirmed.

Useful information and people with specialist skills who help a project. They may offer their help as volunteers.

The Staff area for organisational oversight and protected registers. Access to this area does not by itself grant authority to approve a project or payment.

Permission from a relevant local government or public body, where required.

A plan for moving, delivering and storing people, materials and equipment.

Approved project information prepared to explain the community need, proposed work, benefits and progress to prospective supporters.

Small loans that may help people or a project earn income. Planned: Project Earth provides information only and does not offer these loans on the pilot.

Defined point of progress or completion in a project programme.

Getting people, equipment, materials, site access and safety arrangements ready before building starts.

Your account page for proposing and tracking your own Founding Community contributions. A plan is not a verified completed contribution.

Your account’s project list. What appears depends on your role and permitted access; it is not the full public project directory.

Project Earth updates you choose to receive by email. Signing up is available. Sending newsletters is planned and awaits an approved email service.

The next recorded action or requirement for a project. Completing it does not skip the required review or approval.

Starting to use a finished building after the required handover and permissions.

Seventh project phase, when a completed facility operates and, where relevant, follows an agreed revenue plan. Not every project generates revenue.

Working out how a finished project will be run, staffed, maintained and paid for.

Person or organisation responsible for running the completed facility or service.

An early estimate of project costs before a detailed cost plan is ready.

An early description or drawing of the proposed solution, before detailed design work.

One of the main ways to take part, such as Donor, Sponsor or Volunteer. Each has its own section and colour.

Project Earth.

Proposed early funding a Sponsor could apply for during Project Initiation. Planned: no live seed funding is available on the pilot.

A saved history entry that cannot be edited or removed through the normal workflow. Corrections are recorded as new entries, keeping the earlier history.

A part of the project process describing the work being done. Project Initiation is one phase, shown publicly as Stage 1. A phase is different from a gateway or funding round.

A promise or intention to give money later. It is not money received, a confirmed donation or proof that funding is secured.

A plan for choosing and obtaining the goods, services and building work a project needs.

A saved reference version of the project timetable used to compare later progress. Saving a draft does not make it an approved baseline.

Payment associated with a defined amount or stage of work, subject to the contract and financial controls. No live payments are enabled on the pilot.

Documented account of completed work, milestones, issues and next steps, potentially supported by photographs.

Phase focused on statutory compliance and relevant local authority consent.

Phase in which construction work is undertaken, monitored and completed, including handover preparations.

Phase developing the brief, drawings, engineering, community consent, sustainability, cost and procurement plans.

The first phase, shown as one public stage: Stage 1 — Project Initiation. It covers drafting the project and preparing the preliminary proposal: the community need, people involved, early idea, costs and information needed for review.

An amount for managing a project. The proposed cost model has separate 8% local Sponsor/PM and 8% central PM allowances. They need project-specific approval and are not automatically charged or applied to older records.

A Staff role assigned to support and coordinate projects in a region. Assignment alone does not grant every project or financial approval power.

Phase establishing site, safety, access, storage, labour, equipment, materials handling, security and early works arrangements.

A code such as WA-26-001: a two-letter project category, two-digit year and three-digit sequence. A subproject adds a two-digit suffix, such as WA-26-001-02. A revision letter may be shown separately. Existing numbers are not changed or reused.

Phase covering the revenue plan where applicable, handover, commissioning, occupation and design feedback.

Early plan recording project activities, anticipated timing, consultant needs, budget and cost estimate; developed and updated as the project progresses.

A person representing a community or organisation who starts and coordinates a project with Project Earth. Sponsors use SP01 for registration and independent identity review. That review does not grant Sponsor approval or project authority. Sponsors cannot approve their own gateways.

Phase preparing and evaluating construction procurement information, including quantities, queries, pricing, conditions, contracts and delivery plans.

Selected personal details shown with the person’s current consent and the required Staff approval. Private contacts are not shown. Changing or withdrawing approved information can remove it from public display.

A record confirming a payment received. A pledge or pilot sample is not a real donation receipt. Live donation receipts are not issued by this pilot.

Showing a person’s contribution or name in public with the required separate permission and verified supporting record. A profile, pledge or promise does not prove a donation.

A plan for income a finished project may earn and how it will help keep the project running. Not every project earns income.

A record of earlier versions and changes, so people can see how a document or project record developed.

Early drawings showing the basic layout, shape and use of a project.

The work and results included in a project, and how proposed changes are checked and managed.

A protected history of denied requests captured by the site’s security checks. Only Administrators can read it. It does not record every possible blocked request.

Arrangements governing safe entry to and management of a construction site.

Giving the builder control of the site under the agreed arrangements.

Activities needed to ready land or facilities for construction, potentially including clearance and early works.

Procedures and responsibilities intended to manage health and safety risks on site.

A group of related skills recorded in Volunteer registration and used to find suitable project tasks.

A Sponsor’s separate registration form and private identity evidence for independent review. A completed identity review does not grant Sponsor approval, project access or approval authority.

Written details of the materials, quality and work a project needs.

Guidance and reference pages for approved Sponsors and authorised Staff. These need sign-in and permitted access. The separate Glossary is public.

People with an authorised Staff account role. Their role and the relevant checks determine which private pages and decisions they may access. Public recruitment is separate.

A choice recorded by a person authorised for that decision, such as approve, request changes or decline. The history is kept. One decision does not grant unrelated approval.

A label showing a project’s place in the process. Stage 1 — Project Initiation includes drafting and preparing the preliminary proposal, not two public stages. A displayed stage is not proof that funding or approval requirements are met.

A person or group affected by a project or interested in its outcome.

The public plan explaining how Project Earth will start and how founding money would be used. Reading the plan does not authorise spending or mean donations are available.

Following the laws, permits and building rules that apply where the project is located.

The public form for sharing your interests with Project Earth. Newsletter and journal subscriptions have separate choices; submitting the form does not create a participant account.

A smaller part of a main project with its own linked number, such as WA-26-001-02. It still follows the relevant access and approval rules.

A plan for limiting harm and keeping the project useful, affordable and able to run over time.

Safe Work Method Statement, a work-safety document used in some jurisdictions. Local requirements may differ.

A qualified person checking design or building information.

A process of asking for and comparing offers to do work or supply services.

Information given to possible contractors so they can prepare comparable offers for the same work.

A person or organisation making an offer to do work. A preferred tenderer is the one being considered first; this does not mean a contract has been signed.

A record or example used for testing. It does not authorise real payments, appointments or construction.

A proposed or approved change to project work, cost, timetable or contract. A proposal is not an approval.

A collaborator who can read the information they are allowed to see for one project. Viewer access does not permit project editing or grant approval powers.

A person offering time, practical help or professional skills without normal commercial pay. Founder help can include volunteering. Expressing interest does not appoint someone to a task.

A project task currently seeking volunteer help. Expressing interest does not invite, assign or appoint the person.

The skills and help a project says it needs for a task. Recording a requirement does not assign a volunteer.

Promises in a contract or from a maker about certain work, products or equipment. Their terms and limits must be checked.

A request or plan taken back by the person who submitted it. Its history is kept. Withdrawal is not the same as completing the work.

A timetable showing when tasks are planned and how they depend on each other.